During the Conference
Present all the participants in all the locations, and have a little “small talk” so that you get used to the speed of the connection, which is slightly different than a face-to-face conversation.
Maintain eye contact with the camera.
Speak at a normal volume. There is no need to raise your voice. You can use the sound controls at each location to achieve the desired quality.
It is important to note that there is a delay of a few milliseconds in a video connection and you should act accordingly. Disregarding this can easily lead to interrupting another participant. In any case, don’t get offended if the participants on the other side don’t laugh right away at your jokes, it will come in a bit…
Try Not To:
Put your side of the conference on mute without alerting the other participants.
Whisper with the people sitting next to you. Be aware of your body language – you are essentially in the same room as the participants at the other points.
To drum on the table or move papers near the microphone, or to move the microphones during the conference. It causes loud noises on the other side of the connection.
Make sure that the background color (behind the participants) is not bright or shiny. Blue, gray or green achieve the best results. We recommend moving any distracting pictures.
The floor of the room should be carpeted in order to prevent any echo.
All video conference rooms rented out by Veidan are meticulously planned to ensure optimal picture and sound.
Overhead lighting is best for video conferences.
We recommend avoiding direct sunlight and make sure that no window is in the frame.
Make sure that all the participants are in the frame and that the camera is not zoomed too far in or too far out.
We recommend leaving about ten percent of the frame above the figures of the participants.
In conferences operated by Veidan, the technical support will make sure that all these conditions are met.